“No one touches my accounts!” One explanation, often implemented during employment planning and integrated accounting solutions for organizations that previously ran two separate systems is one of them. Finance teams are convinced that no one outside the team should be able to trigger a display of accounts.

What at first glance seems a legitimate concern of the Finance Ministry is still in many cases already overwhelmed by the reality of their current procedures.

This is not a problem to use for the manager to budget jobs or orders that will generate even create comments GL. But project managers are often the responsibility to produce documents before as sales invoices and send them to their customers – instead of writing – with the Treasury and the registration of these accounts in its financial management software. Details of these project managers actually do not have write access to the financial management software does not change the fact that the documents are legally binding documents and should therefore be registered in the books. If a mistake was made in one of these invoices, the invoice must be wrong and registered by the finance department and correctly by producing a modified credit note and invoice.

Because of this reality in their current systems, it would be paradoxical to introduce an integrated system with the aim of streamlining operations and reducing data entry duplication, but then managers have limited access to employment functions and the resolution of these benefits. That is why many companies decide to give their project managers access to functions such as billing CA, after he minimized in place arrangements to the possibility of errors:

As software has been developed, accounting for the location, the system shall be constructed in a way that the allocations to those required in the complete control of the software and can not be crushed by the project managers. With a look back at the example of a purchase contract, it is usually just a case of setting up a link to a GL for debit transactions (receivable / payable) and – according to the state – one or two for credit postings (revenues and taxes *). If the embedded software project is not managers the opportunity to destroy any of these codes, it is a good argument for them is in a position to sell power bills.

If – in addition to the example of an invoice AR – users are also responsible for the decision, the jobs that you are purchased the costs covered by this law, there is not much to say they have access to this announcement is part of the accounts. In many companies, accounting separation and cost of the financial systems team of project managers already use to ask for the details of what is and is not covered by invoices AR (was omitted or WIP). So again, if project managers are limited to replacing the system control GL accounts for ongoing work or cost of sales, it was transferred to a plane that employment needs to increase workflow decisions with the risk of mispostings minimized.

At first – - to hold hands holding of Finance and Finance team control and accountability is of course always be cases of individual users must be. There will always be human error, but errors also occur in departments of accounts and errors can be corrected.

Companies that have given such access to their project managers experienced any increase in labor economics. Financial managers can spend more time managing finances instead of data entry and project managers can increase their professional responsibilities and satisfaction to spend at work.

In summary, all of the above, the answer to the question in the title should be: He has a lot of sense in the introduction of an integrated labor costs and accounting solution to give users access to the outside of Finance limited financial capabilities, if they were included in the system and the system was implemented with strict control over them.

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